Small business▲+11Since September 2026: 7% → 18%, +11 points. Inside the 13-point floor: within noise. Read over the models both editions asked.
18%from 7% in September 2026
Inside the floor by 2 pointsRank 4 → 3 of 68
8 categories · RankedWhen I Work
258Judge labels
18First choices
36Negative labels
14 / 14Models named it
8Categories
October 2026 Edition. Every number here is derived from the raw labels under vendor table v2026-10.7, every buyer segment counted.
Best standing
19% in Workforce scheduling for small business buyers
Rank 4 of 108 in the mid-market standingaccepted challenger
1 of 14 models made it the first choice on the direct prompt; 0% of its 38 labels there were negative.
What the models named instead of When I Work →By buyer segmentStrongest at small business.
Small business3 of 69
19%48 labels
accepted challenger
Mid-market4 of 108
6%38 labels
accepted challenger
Enterprise134 of 135
0%17 labels
criticized challenger
In workforce scheduling · each standing computed within its segment · bars are 0 to 100 · the accent bar is the product's own best reading
Standing by category
Every category where a model named When I Work for a mid-market B2B company. Share is first choices across the direct, paraphrase, budget and scale prompts; rank is within every product named in that category.
| Category | Function | Share | Rank | Negative rate | Labels | Quadrant | Since September 2026 |
|---|---|---|---|---|---|---|---|
| Workforce scheduling | Core HR and payroll | 6% | 4 of 108 | 0% | 38 | accepted challenger | =heldSince September 2026: 6% → 7%, ±0 points. Inside the 13-point floor: within noise. Read over the models both editions asked. |
| Workforce management suites | Core HR and payroll | 2% | 12 of 78 | 15% | 20 | accepted challenger | ▼−4Since September 2026: 6% → 2%, −4 points. Inside the 13-point floor: within noise. Read over the models both editions asked. |
| Workforce planning | Workforce planning and analytics | 0% | 17 of 98 | 0% | 8 | under 10 labels · led by ChartHop at 37% | =heldSince September 2026: 0% → 0%, ±0 points. Inside the 13-point floor: within noise. Read over the models both editions asked. |
| Frontline employee apps | Onboarding and employee experience | 0% | 28 of 106 | 20% | 5 | under 10 labels · led by Connecteam at 49% | =heldSince September 2026: 0% → 0%, ±0 points. Inside the 13-point floor: within noise. Read over the models both editions asked. |
| Time and attendance | Core HR and payroll | 0% | 27 of 86 | 0% | 4 | under 10 labels · led by Clockify at 12% | =heldSince September 2026: 0% → 0%, ±0 points. Inside the 13-point floor: within noise. Read over the models both editions asked. |
| Employee monitoring | Workforce planning and analytics | 0% | 67 of 75 | 100% | 1 | under 10 labels · led by ActivTrak at 33% | |
| Leave and absence management | Core HR and payroll | 0% | 53 of 95 | 0% | 1 | under 10 labels · led by BambooHR at 28% | newNew since September 2026: not ranked then, 0% now. |
| People analytics | Workforce planning and analytics | 0% | 100 of 114 | 100% | 1 | under 10 labels · led by Crunchr at 22% |
Movement
Since September 2026, When I Work held within the floor in all eight categories: no change cleared 13 points.
Best category · Workforce scheduling · by segment
Mid-market=heldSince September 2026: 6% → 7%, ±0 points. Inside the 13-point floor: within noise. Read over the models both editions asked.
7%from 6% in September 2026
Inside the floor by 13 pointsRank 5 → 4 of 99
Enterprise▼−2Since September 2026: 2% → 0%, −2 points. Inside the 13-point floor: within noise. Read over the models both editions asked.
0%from 2% in September 2026
Inside the floor by 11 pointsRank 22 → 121 of 122
All categories · Mid-market
| Category | September 2026 | Now | Change | Reading | Rank |
|---|---|---|---|---|---|
| Workforce management sui | 6% | 2% | ▼−4Since September 2026: 6% → 2%, −4 points. Inside the 13-point floor: within noise. Read over the models both editions asked. | Within noise | Rank 7 → 12 of 78 |
| Workforce scheduling | 6% | 7% | =heldSince September 2026: 6% → 7%, ±0 points. Inside the 13-point floor: within noise. Read over the models both editions asked. | Within noise | Rank 5 → 4 of 108 |
| Workforce planning | 0% | 0% | =heldSince September 2026: 0% → 0%, ±0 points. Inside the 13-point floor: within noise. Read over the models both editions asked. | Within noise | Rank 23 → 17 of 98 |
| Frontline employee apps | 0% | 0% | =heldSince September 2026: 0% → 0%, ±0 points. Inside the 13-point floor: within noise. Read over the models both editions asked. | Within noise | Rank 17 → 28 of 106 |
| Time and attendance | 0% | 0% | =heldSince September 2026: 0% → 0%, ±0 points. Inside the 13-point floor: within noise. Read over the models both editions asked. | Within noise | Rank 21 → 27 of 86 |
| Employee monitoring | 0% | 0% | newNew since September 2026: not ranked then, 0% now. | New this edition | Rank 67 of 75, unchanged |
| Leave | 0% | 0% | newNew since September 2026: not ranked then, 0% now. | New this edition | Rank 53 of 95, unchanged |
| People analytics | 0% | 0% | newNew since September 2026: not ranked then, 0% now. | New this edition | Rank 100 of 114, unchanged |
Shares here are read over the models both editions asked, so they can differ by a point or two from the standing above, which counts every model in this edition.
The floor is 13 points of share, measured: how far the models move a leader on their own when the same questions are asked twice with nothing changed. A larger change is movement; a smaller one is noise, and both are shown. Movement is read over the twelve models both editions asked; GPT-6 Luna, Muse Glimmer 30B joined this edition and are in the standing but not yet in the comparison. How the floor is measured · The editions
By model
How each model treated When I Work across every prompt where it was named for a mid-market B2B company. Fourteen models, six prompts per category.ShowHide
By model
How each model treated When I Work across every prompt where it was named for a mid-market B2B company. Fourteen models, six prompts per category.
ShowHide| Model | First choice | Alternative | Mention | Negative | Labels |
|---|---|---|---|---|---|
| Claude Haiku 4.5 | 0 | 3 | 1 | 0 | 4 |
| GPT-5.4 mini | 1 | 3 | 0 | 0 | 4 |
| Gemini 3.5 Flash | 0 | 1 | 2 | 1 | 4 |
| Perplexity Sonar | 0 | 5 | 1 | 0 | 6 |
| Grok 4.1 Fast | 2 | 6 | 1 | 0 | 9 |
| Mistral Small | 0 | 3 | 5 | 1 | 9 |
| DeepSeek V4 Flash | 1 | 5 | 1 | 0 | 7 |
| Llama 4 Maverick | 0 | 1 | 2 | 1 | 4 |
| Qwen 3.7 Flash | 0 | 4 | 1 | 0 | 5 |
| Kimi K2 | 1 | 5 | 1 | 0 | 7 |
| GLM 4.7 FlashX | 2 | 0 | 2 | 0 | 4 |
| MiniMax M2.5 | 0 | 2 | 2 | 0 | 4 |
| GPT-6 Luna | 0 | 2 | 0 | 1 | 3 |
| Muse Glimmer 30B | 0 | 5 | 1 | 2 | 8 |
By framing
Which of the six questions produced the naming. By model says how often; this says asked what. The first-choice count on the right carries the marks of the models that produced it.
FramingLabels by classFirst choices
Direct37 labels5
Paraphrase46 labels6
Comparative53 labels10not counted in share
Budget-constrained55 labels4
Scale-constrained22 labels3
Negative45 labels6not counted in share
First choiceAlternativeMentionNegative258 labels in all, every segment counted; 18 of the 34 first choices count toward share, since the comparative and negative framings do not. The bar is one segment per label class, to scale within the framing.
What the models said for it
Verbatim evidence the judge attached to positive labels.
“1. When I Work - Best Overall Value ... then upgrade to When I Work if you need more robust features” GLM 4.7 FlashX · Workforce management sui · budget prompt · first choice
“or When I Work if you want excellent value with solid forecasting capabilities” Kimi K2 · Workforce scheduling · direct prompt · first choice
“Why I'd lean toward When I Work if you can afford a small monthly spend” GPT-5.4 mini · Workforce scheduling · budget prompt · first choice
“or When I Work which tends to have better small-business support” DeepSeek V4 Flash · Workforce scheduling · negative prompt · first choice
And against it
Verbatim evidence attached to negative labels. A warning on a product with few labels is a warning; on a product with many, it is one voice among them.
“Small-business / lightweight tools like Homebase, When I Work, Connecteam, Deputy” Llama 4 Maverick · Workforce management sui · negative prompt · hard negative
“may claim "enterprise" features but lack the fundamentals” Muse Glimmer 30B · Workforce management sui · negative prompt · hard negative
“also mentioned, but they may be better suited for smaller teams or those with simpler scheduling needs” Mistral Small · Workforce management sui · paraphrase prompt · soft negative
“Treat those as enhanced-due-diligence flags, not a finding that each vendor broke the law” GPT-6 Luna · People analytics · negative prompt · soft negative
Named alongside
The products named in the same answers as When I Work, over the 258 answers that named it. Took the first choice instead counts the answers where the other product was the first choice and When I Work was named but was not.ShowHide
Named alongside
The products named in the same answers as When I Work, over the 258 answers that named it. Took the first choice instead counts the answers where the other product was the first choice and When I Work was named but was not.
ShowHideProductSame answerTook the first choice insteadHead to head
A head-to-head page exists where both products are among a category's top eight. The other rows are the same fact without a page behind them, so they link to the product instead.
What carried it into the answer
The sites and pages cited by the answers that named When I Work. A fact about retrieval, not a lever on the model.
Citations exist only for the models that return a source list, five of the fourteen in this edition, so these counts come from 240 of the 258 answers that named When I Work and are not a share of its labels.
Domains cited
guideflow.com106
joinhomebase.com103
peoplemanagingpeople.com94
forbes.com93
firsthr.app78
connecteam.com74
g2.com70
capterra.com65
softwareadvice.com52
checkr.com42
777 of the 777 domain citations in answers naming When I Work came from somebody else's page.
Pages cited
Pages are listed as the models cited them.
Search and answers
wheniwork.com ranks 7 on Google for the category's searches. In the answers, When I Work takes 6% of first choices and Deputy takes 37%.ShowHide
Search and answers
wheniwork.com ranks 7 on Google for the category's searches. In the answers, When I Work takes 6% of first choices and Deputy takes 37%.
ShowHideIn search
Google, US estimatesPosition for “scheduling tools”
–
not in the top ten
Position for “employee scheduling software”
7
- Searches for its name, Google
- 110,000 a month (“when i work”)
- AI search demand for its name, est.
- 5,608 a month
- Organic visits to its site
- about 218,244 a month
- Searches its site ranks for
- 10,326 · 560 in the top three
- Sites linking to it
- 4,424
- Paid Google search
- 1 searches its ads show for, about 1 clicks and $20 a month (estimate)
In answers
This editionShare of first choices
6%
rank 4 of 108 in workforce scheduling
Segment leader
37%
Deputy
- First choices
- 18 across its categories
- Named in
- 258 answers
- Its own site cited
- in 240 of the answers that named it
Search figures are US estimates from DataForSEO, read September 28, 2026; AI search demand is its modeled, directional estimate, not a count of queries to any assistant. The answers are this edition's. Two measurements side by side: neither is read as the cause of the other.
What it publishes
ShowHide
What it publishes
ShowHideAddresses on wheniwork.com
772
subdomains included
Content
674
counted in the table below
Documentation
3
Product · Integration
3 · 0
| Kind | Pages | Last 90 days | 2025-10 to 2026-09 | Latest | Categories named |
|---|---|---|---|---|---|
| Blog | 613 | 20 | 2026-09-15 | Payroll software, Workforce scheduling | |
| Case study | 22 | 0 | 2017-09-12 | ||
| Comparison | 15 | 0 | 2026-06-18 | Workforce scheduling, Payroll software | |
| Glossary or explainer | 13 | 4 | 2026-07-28 | ||
| Template or tool | 4 | 1 | 2026-08-25 | ||
| Podcast or video | 2 | 0 | 2017-11-28 | ||
| News or press | 2 | undated | |||
| Webinar or virtual event | 1 | 0 | 2026-06-29 | ||
| Conference or event | 1 | undated | |||
| Report or ebook | 1 | undated |
Most recent
- 2026-09-15Labor demand forecasting blog
- 2026-09-15How to manage millennials blog
- 2026-09-09Free quarterly payroll report template blog
- 2026-09-09Do your seasonal employees qualify for unemployment blog
- 2026-09-01On the job training blog
- 2026-09-01How to pay employees blog
How it is countedHide how it is counted
Every page wheniwork.com exposes, subdomains included. Kind is read from the address and title. The last 90 days, the latest date and the twelve months count pages by when they were published, from the site's feeds, a date in the address, or the page's own publication date, read from up to a hundred of its most recently changed pages; a page that says only when it last changed is counted in its kind but not in when, so the recent counts are a floor, and a kind none of whose pages gives a publication date reads undated. Of its titles that name a category, most name payroll software (10); 6 name its categories the models place it in. An event counts as online when its address or title says so (webinar, on demand, virtual or online summit); a conference, summit, trade show, expo or roadshow that does not say so is counted as a conference or event, which on a vendor's site is mostly in person. Read September 29, 2026.
Follow When I Work
An email the morning each edition publishes: where this product moved, where it held, and by how much against the noise floor. One address, confirmed by a click; a stop link in every email.
Already following? Everything you follow, with a stop for each.
The company
When I Work is its own company.ShowHide
The company
When I Work is its own company.
ShowHideIn its own words
Stated by the vendor, not checked- Positioning
- Smart scheduling software for shift-based teams.
- For
- Designed exclusively for hourly workers, When I Work is built for teams who work out on the floor or in the field.
- Price stated
- Plans starting at just $2.50 per user per month wheniwork.com
- Starting price
- 2.50 wheniwork.com
- Free plan or trial
- Try When I Work free for 14 days wheniwork.com
- Certifications
- Achievement in HR TechnologyBest SMB-Focused SolutionOperation Management Solution & Business Technology SolutionWorkforce Management Solution GOLD GLOBEE® WINNERBest Advance in HR or Workforce Management Technology for Small and Medium-Sized BusinessesSOC 2®
- Customers named
- YSU Mathematics Assistance CenterDangerous ManThe Donut TrapKay PharmacyGoldfish Swim SchoolComfort DentalMathnasiumEvent & Media Tech
- Not stated on the pages read
- Integrations, hosting
What When I Work's own pages state, read September 28, 2026: wheniwork.com, wheniwork.com/pricing, trust.wheniwork.com, wheniwork.com/features/time-clock, wheniwork.com/customer-stories. A claimed page can correct any of them.
Is this your product?
Claim this page
Claiming is free and changes nothing in the data. A claimed page shows a verified contact who is told when each edition publishes and when When I Work's standing changes by more than the noise floor; the right to propose corrections to the vendor table, meaning names the judge wrote that should or should not read as When I Work, applied by version and listed in the change log; and a one-line description supplied by the vendor and marked as such.
What a new claim receivesHide what a new claim receives
A new claim receives the current edition's vendor brief for When I Work by email, built from the raw record of the edition. It shows:
- where When I Work is named, by buyer and by framing, and which cells hold its first choices;
- the claims the models make when they name it, ranked, with the strongest and the weakest quoted;
- its vocabulary against the segment leader's, and the pages the models cited;
- who was chosen in the answers that did not name When I Work, and every reason the record gives;
- a battlecard for each top rival: the head-to-head split, why they win, and the reservation quoted against them;
- one page of published figures cleared to show a buyer.