# When I Work: how AI models rank it, October 2026

HR AI Recommendation Index, October 2026 Edition. Named in 78 judge labels across 8 categories by 14 of 14 models. Page: https://hr-ai-index.com/vendors/when-i-work/

## Standing by category

| Category | Share | Rank | Negative rate | Labels |
|---|---|---|---|---|
| Workforce scheduling | 6% | 4 | 0% | 38 |
| Workforce management suites | 2% | 12 | 15% | 20 |
| Workforce planning | 0% | 17 | 0% | 8 |
| Frontline employee apps | 0% | 28 | 20% | 5 |
| Time and attendance | 0% | 27 | 0% | 4 |
| Employee monitoring | 0% | 67 | 100% | 1 |
| Leave and absence management | 0% | 53 | 0% | 1 |
| People analytics | 0% | 100 | 100% | 1 |

## What the models said for it

- "1. When I Work - Best Overall Value ... then upgrade to When I Work if you need more robust features" (GLM 4.7 FlashX, Workforce management sui)
- "or When I Work if you want excellent value with solid forecasting capabilities" (Kimi K2, Workforce scheduling)
- "Why I'd lean toward When I Work if you can afford a small monthly spend" (GPT-5.4 mini, Workforce scheduling)
- "or When I Work which tends to have better small-business support" (DeepSeek V4 Flash, Workforce scheduling)

## And against it

- "Small-business / lightweight tools like Homebase, When I Work, Connecteam, Deputy" (Llama 4 Maverick, Workforce management sui)
- "may claim "enterprise" features but lack the fundamentals" (Muse Glimmer 30B, Workforce management sui)
- "also mentioned, but they may be better suited for smaller teams or those with simpler scheduling needs" (Mistral Small, Workforce management sui)
- "Treat those as enhanced-due-diligence flags, not a finding that each vendor broke the law" (GPT-6 Luna, People analytics)

## Movement since September 2026

Floor: 13 points of share, measured on the calibration repeat. A larger change is movement; a smaller one is noise.

- Workforce management suites: 6% to 2%, −4. Inside the floor by 9 points · rank 7 → 12 of 78.
- Workforce scheduling: 6% to 6%, ±0. Inside the floor by 13 points · rank 5 → 4 of 108.
- Workforce planning: 0% to 0%, ±0. Inside the floor by 13 points · rank 23 → 17 of 98.
- Frontline employee apps: 0% to 0%, ±0. Inside the floor by 13 points · rank 17 → 28 of 106.
- Time and attendance: 0% to 0%, ±0. Inside the floor by 13 points · rank 21 → 27 of 86.
- Employee monitoring: 0% to 0%, ±0. New · not ranked in September 2026 · rank 67 of 75.
- Leave and absence management: 0% to 0%, ±0. New · not ranked in September 2026 · rank 53 of 95.
- People analytics: 0% to 0%, ±0. New · not ranked in September 2026 · rank 100 of 114.

## In its own words

What When I Work's own pages state, read 2026-09-28. Stated by the vendor, not checked by the index.

- Positioning: Smart scheduling software for shift-based teams. (https://wheniwork.com/)
- For: Designed exclusively for hourly workers, When I Work is built for teams who work out on the floor or in the field. (https://wheniwork.com/)
- Price stated: Plans starting at just $2.50 per user per month (https://wheniwork.com/)
- Starting price: 2.50 (https://wheniwork.com/)
- Free plan or trial: Try When I Work free for 14 days (https://wheniwork.com/)
- Certifications: Achievement in HR Technology, Best SMB-Focused Solution, Operation Management Solution & Business Technology Solution, Workforce Management Solution GOLD GLOBEE® WINNER, Best Advance in HR or Workforce Management Technology for Small and Medium-Sized Businesses, SOC 2®
- Customers named: YSU Mathematics Assistance Center, Dangerous Man, The Donut Trap, Kay Pharmacy, Goldfish Swim School, Comfort Dental, Mathnasium, Event & Media Tech

## What it publishes

Every page wheniwork.com exposes, read 2026-09-29: 772 addresses. By kind, pages and the last 90 days:

- blog: 613 pages, 20 in the last 90 days, latest 2026-09-15
- case study: 22 pages, 0 in the last 90 days, latest 2017-09-12
- webinar or virtual event: 1 pages, 0 in the last 90 days, latest 2026-06-29
- conference or event: 1 pages, 0 in the last 90 days, latest undated
- report or ebook: 1 pages, 0 in the last 90 days, latest undated
- comparison: 15 pages, 0 in the last 90 days, latest 2026-06-18
- template or tool: 4 pages, 1 in the last 90 days, latest 2026-08-25
- glossary or explainer: 13 pages, 4 in the last 90 days, latest 2026-07-28
- podcast or video: 2 pages, 0 in the last 90 days, latest 2017-11-28
- news or press: 2 pages, 0 in the last 90 days, latest undated
- Recent: 2026-09-15 blog: Labor demand forecasting https://wheniwork.com/blog/labor-demand-forecasting
- Recent: 2026-09-15 blog: How to manage millennials https://wheniwork.com/blog/how-to-manage-millennials
- Recent: 2026-09-09 blog: Free quarterly payroll report template https://wheniwork.com/blog/free-quarterly-payroll-report-template
- Recent: 2026-09-09 blog: Do your seasonal employees qualify for unemployment https://wheniwork.com/blog/do-your-seasonal-employees-qualify-for-unemployment
- Recent: 2026-09-01 blog: On the job training https://wheniwork.com/blog/on-the-job-training
- Recent: 2026-09-01 blog: How to pay employees https://wheniwork.com/blog/how-to-pay-employees

## Record

- Method: https://hr-ai-index.com/methodology/
- Raw judge labels and full responses: https://hr-ai-index.com/data/
- License: CC BY 4.0. Cite as HR AI Recommendation Index, October 2026 Edition, hr-ai-index.com.